At Will Employment Position Title: Administrative Assistant
Pay Range: $17-25/hour
Part time up to 30 hours/week
Work Location: Hybrid (office in Livonia and remote)
Posting close date: February 15, 2022
Principal Duties and Responsibilities
- Makes arrangements, sets up, and attends monthly Board meetings, takes minutes, composes and types the minutes and other follow up correspondence
- Process mail, answer phones, and maintain the office schedule/calendar
- Bank deposits, assist bookkeeper with invoices, dues, and track CWW Firefighter Testing program
- Manages office supplies, postage, oversees office equipment
- File organization/management: organizes and files reports, oversight of CWW general email account, types letters, prepares monthly board packets, agendas, labels, and other clerical tasks as needed
- Creates and maintains various mailing and email distribution lists
- Maintains board packet books and board packet agenda books for CWW permanent records
- Assists in preparing annual Municipal Compensation Report using Microsoft Access (Salary Survey)
- Works with website host
- Updates website as needed
- Responsible for weekly social media postings
- Attends local government meetings when needed
- Available for occasional after-hours events
- Undertakes and assumes whatever other duties the Director and Assistant Director shall assign from time to
Requirements:
- Must represent the Conference in a professional manner and work well with the public
- Ability to work efficiently, independently, and to manage confidential information
- Ability to work both in office and remote with minor day to day supervision
- Ability to be bonded and have a minimum of three years clerical or administrative experience
- Ability to work as a member of a team in a small office including job sharing duties with colleagues
- Self-starter
- Must have effective verbal and written communication skills
- Experience with MS Word, Excel, Outlook, PowerPoint, Access, and ability to modify website
- Working knowledge of government practices and /or services a plus
- Has a basic understanding of the Freedom of Information Act and the Open Meetings Act
This is a general list of responsibilities and is not to be construed as an exhaustive or all-inclusive list of job duties.
Please email cover letter, resume, and three professional references to Laura Haynes at LH@c-w-w.org with Administrative Assistant in the subject line.